YoungLives Trip Leader Guide: summer 2025 YOUNG LIFE'S LOST CANYON

required documents

All of the following documents are required to be completed prior to your arrival at Lost Canyon. You will notice below that 2 of them are only for certain instances and thus are not required if you don't have a relevant camper. You can find additional support on completing these below in the "Helpful Resources" section. Additionally, the National YoungLives Team has put together a helpful "Trip Leader Checklist" linked below.

• Completed Arrival Form from YLCC​ for Leaders/Moms/Kids - (including: campers, leaders, housing, leader orientation, & health form status)
• Completed Arrival Form from YLCC for Childcare - (including housing & health form status)
• Health, Consent, and Release Form​ (for Every Camper/Leader/Child/Childcare - YL6007)​
• Leader Screenings​ (Faith & Conduct/Criminal Background Checks should be up-to-date/not expired)
• Summer Camp Leader Orientation​ (must be complete before arrival at camp)
• YoungLives Camp Child Information Sheet 2025 - English
• YoungLives Camp Child Information Sheet 2025 - Spanish
• YoungLives Camper Age Exception Application (if applicable)
• YoungLives Pre-Camp Health Screening Form
• Permission for Camper to Leave Early​ (if you have someone that needs to leave earlier)

helpful resources

• YL Connect Camp User Guide
• Attendance and Participation Standards for Pregnant Teens, Teen Moms and Children at Camp Policy - Updated 2025
• Summer Camp Medication Requirements
• Managing Online Health Forms​ (for Trip Leaders)
• Additional Health Form Information (paper forms, etc.)
• Charter Bus Agreement (recommended)
• Electronics
• Driving Directions to Lost Canyon
• Lost & Found Form

Program & Head leader Letters

Click on the link below for a word from our program directors and for themed outfits information!!!

• Program Letter - YoungLives (coming in the spring 2025)
• Head Leader Letter - YoungLives (coming in the spring 2025)

travel information

ARRIVAL: Arrival on Day 1 is from 2:00 - 4:00 pm PST. **Please call Lost Canyon by 12:00 pm PST to give your ETA and hear the final arrival reminders.

DEPARTURE: Departure on Day 5 is at 11:30 am PST, directly after club. **Please schedule your bus to arrive NO EARLIER than 10:30 am PST.

aRRIVING TO LOST CANYON

• ​On Day 1, call the Lost Canyon office at 928-635-2900 by 12:00 pm (or as soon as you depart if you are not on the road by 12:00 pm) on the day you will arrive at camp to provide your final breakdown of campers and leaders, an update on food allergies or special diets, and your estimated arrival time.
• When you exit off I-40 onto N Grand Canyon Blvd (exit 163), please call the Lost Canyon office before proceeding up the hill to camp.
• Look for the Lost Canyon sign and then a canopy with head leaders.

ITEMS DUE AT THE WELCOME TENT

• Updated Information for any changes made to YL Connect Camp after the 48 hour mark.
• YoungLives Pre-Camp Health Screening Form
• Health Forms — any health forms that were not filled out online. Make sure you have copies for you return trip, the originals have to remain at Lost Canyon.
• Medications — Please see Summer Camp Medications Requirements​ above in the Helpful Resources section of this page.
• Electronics — Need to be stored in a container labeled with your area name/number. It's also a good idea to provide zip lock bags for each camper and a Sharpie to label with their name. Please make sure all devices are powered off.

dates & Tasks

10 days out - June 14th by 12:00 noon pst

The 10-Day Report is due 10 days prior to your arrival by 12:00pm (Noon) EST. This gives us vital information to prepare for you arrival and serve you and your team well.

48 Hours out - June 22nd by 10:00 AM pst

YLCC ARRIVAL FORM: You will need to ensure your Arrival Form is updated and accurate in YL Connect Camp 48 hours before your arrival, by Noon on that day. Please be sure to have the following information updated for EACH PERSON (leader, mom, child, childcare). If you are stuck in that process, please review the YLCC User Guide linked in the "Helpful Resources" of this page. When it is updated, please email Sarah Strong at sstrong@lc.younglife.org letting her know.

You can edit these items by going to the Arrival Form and clicking "edit" on the far right next to each person registered.

• Gender
• Involvement Role
• HC Form Status (Health Form)
• Housing Preference

Day 1 Call-In - June 24th

Day 1 Call-In: The Day 1 Call-In is a phone call to the Lost Canyon office (928.635.2900) on Day 1 by 12:00am PST. No form required.

other items

Leader Orientation

Prior to your arrival at camp, please have your leaders complete the Summer Camp Leader Orientation via Young Life Access.

Electronics

Please collect all personal electronics (cellphones, cellular enabled watches, iPads, laptops, DVD players, etc.) prior to your arrival; place in individual Ziploc bags and label with the camper's name and area number. These will be collected upon arrival and stored until your departure.

Medications

Please collect all prescription medication prior to your arrival; place in individual Ziploc bags and label with the camper's name and area number. All medications must be in their original prescription container with the label. These will be collected upon arrival and stored in the Infirmary to be dispensed by our medical team. We will collect all medications except birth control, epi-pens, and inhalers. Please click the link below for a letter to parents regarding medications.

Early Departures

If a camper needs to leave separate from the rest of your area, a completed Permission to Leave Camp Early form (YL-1853) must be turned in to the office before the camper is able to leave camp.

faq's

We have collected the answers to some frequently asked questions that aren't previously answered in the sections above. If you have an idea to add to this section OR you don't see your answer, please reach out to Sarah Strong at Lost Canyon: sstrong@lc.younglife.org or 928.635.2900.

• Summer 2025 Activities | Differences between Types of Camp - Click the link above for a list of activities that will be offered this summer at Lost Canyon as well as a comparison chart between types of camps (Wyldlife, SR High, YoungLives, Capernaum).
• Linens - Lost Canyon will be providing linens this year to all campers and leaders including a pillow, pillowcase, sheets, blanket, and towel
• What to Pack - Please review the packing list or download it and share it with your campers. Themed outfit information can be found in the Program Letters in the Helpful Resources section just above.
• Thrift Rack - From Adam McGraw, our Retail Manager:​ Since Summer of 2021 , we have had a “Thrift Rack” at the LC General Store to provide some gently used YL apparel (or really anything YL branded) at a price that most everyone could afford ($1). We are able to donate to YL with the proceeds! We’d love to continue this again for Summer 2025 Camping, and need to start collecting items so that we have enough for 9 weeks. If you have some old YL items you’d like to donate, we’d love to take those off your hands and let some of your old YL apparel be enjoyed by someone new! Old camp trip t-shirts are a huge win! No pressure but if it’s something you’d like to participate in, just bring your clean YL branded clothing/items to camp and we’ll collect them in the back of the store. If you have any questions feel free to reach out to me directly (amcgraw@lc.younglife.org). Thanks so much and looking forward to your time here at camp!
• Weather/Elevation - The elevation at Lost Canyon is approximately 7,000 feet above sea level. The air at this elevation contains less oxygen and is thinner than lower elevations. To better adjust to the altitude and avoid altitude sickness:​ ​Drink plenty of fluids, Always use sunscreen and wear sunglasses, Eat a high carbohydrate diet, Get extra rest for the first few days
• Additionally, we typically have warm days and cooler nights. Make sure your students are prepared with a rain jacket and a sweatshirt/sweater for those nights. Your weather app (looking at Williams, AZ) on your phone should give you accurate predictions for the most part of what to expect.
• Program Information - Please see the Additional Resources section above for the Session Program letters. These will contain information about potential program events, themed outfits, etc.
• Forms & Health Forms - All required forms can be found above in the Required Documents section. If you are looking for supportive resources like "health form how-to's for parents" those can be found in the Helpful Resources section just below that.

PREGNANT CAMPERS

National YL has recently updated the policy regarding attendance and participation standards for pregnant teens, teen moms, and infants at camp. These updates expand previous guidelines, which applied to pregnant teens and moms 6-12 weeks post-delivery and infants younger than 6 weeks old. In collaboration with our medical advisory board, risk management, and camping services, YoungLives leadership has made the following policy changes for Summer 2025:

• Pregnant teens and teen moms who are 8-12 weeks post-delivery at the camp start date must have a physician's signature.
• A physician's signature is required for all infants 8-12 weeks old at the camp start date.
• Teen moms less than 8 weeks post-delivery at the camp start date may not attend camp.
• Infants younger than 8 weeks may not attend camp.

ADDITIONAL YOUNGLIVES POLICIES for attending camp:

• Children must be at least 8 weeks old.
• Children must not have their 4th birthday before camp begins.
• Campers must be at least 8 weeks postpartum to attend camp.
• Pregnant campers cannot be past 34 weeks gestation on the first day of camp

ACTIVITIES FOR PREGNANT CAMPERS:

Per the National Young Life Policy, campers who are pregnant CANNOT participate in the following activities:

• Water inflatables
• Bicycles
• Flume or water slides
• Obstacle courses
• Dodge ball/volleyball
• Skateboarding
• Wibit Park (inflatables in the water)
• Various relay activities that would be considered “contact”
• All challenge courses (zip line, ropes course, swing, climbing wall)
• Jacuzzi (The exception to use of the Jacuzzi by pregnant campers would be if the temperature has been reduced to safe levels and authorized by the camp physician and the camp director.)