Student's Guide for Online Enrolment 2022

Welcome to your Enrolment and Advisory Guide

We are delighted that you have accepted your offer for a place at The Henley College for a full-time course starting in September 2022.

Please be assured that there is a place for you at The Henley College and there is no reason to be anxious or worried as we move towards September. We are here for you and will support your progression, regardless of the wider circumstances.

You will need to enrol prior to the start of your course. Please find enclosed in this guide the following information about the Online Enrolment process:

1. Important Enrolment and Advisory Service Information
2. How to enrol online

Please read everything very carefully as it contains important information about when you should enrol and what you need to have available, as well as further details regarding things such as transport and college term dates. If you have any questions or require further information, please contact the Admissions Team on 01491 57 99 88 or admissions@henleycol.ac.uk .

Please note that Welcome Day and Induction for all first year students is Monday 12th (Vocational Students) & Tuesday 13th September (A Level Students) 2022.

We look forward to welcoming you to the College.

Yours sincerely

Satwant Deol - Principal

The HENLEY College

The Henley College Enrolment and Advisory Service will run from Thursday 25th August at 10.00 am until Tuesday 30th August at 4.00 pm. If you have accepted your offer, we will honour your enrolment if you submit all your GCSE results. Entry requirements for individual subjects are on the college website which you can find here

If you have not uploaded your passport/birth certificate and/or lanyard photo please do so as soon as possible before enrolment.

If you have accepted an offer and you enrol after 4.00 pm on Tuesday 30th, we may not be able to honour your offer.

Please note that we encourage all students to enrol as soon as possible due to the high number of applications we have received this year. All students must enrol prior to the start of term. Please note the following important points:

• Your enrolment to The Henley College for September 2022 will be completed online. Please ensure you have access to an electronic device (laptop, tablet, mobile phone etc.) with internet connection facilities. If this may be a problem, please do contact the Admissions Team and let them know by Monday 22nd August 2022, so we are able to put the necessary requirements in place to assist you with your enrolment.
• Please ensure your mobile number is correct by logging into your application account and choosing your application name with the person icon; this is a key way we will contact you over the enrolment period.
• If you are looking to amend your subject choices, you can do this prior to enrolment by emailing admissions@henleycol.ac.uk or on enrolment day.
• If you wish to be added to The Aspire Programme, please also inform Admissions.
• If you have not been interviewed, this shall be conducted during the enrolment period. Please ensure you are available via phone.
• Your college lanyard and student ID badge will be given to you at your Welcome Day. You will need to have uploaded a photo to your dashboard prior to enrolment.
• If you have not provided a proof of id you will need to bring this with you on your Welcome Day before you go to your class or upload it as part of the enrolment process.
• When enrolling online, you will need to upload a copy of your GCSE certificate (Statement of Results - SOR) in a vertical format. This can be in PDF or JPEG format and must be clear, readable and taken on a flat surface. Please ensure your GCSE English Speaking and Listening/Spoken Language Endorsement result is clear too. The document(s) must include all GCSE grades given, as well as your full name, UCI number, date of birth, and the school where the grades were achieved.
• All applicants to the College must go through the enrolment process. This is to confirm students' GCSE results and that they qualify for the subjects for which they have applied.
• If you are a current Henley College student, you will still need to go through this enrolment process to progress on to your Level 2 or Level 3 course and upload a copy of your Foundation/ Level 2 results from the Student Portal.
• The full enrolment process will take 5-10 minutes but may take longer if changes are requested so therefore please allow sufficient time and ensure you are contactable via email and phone during this time.
• Students are not able to enrol at two colleges at the same time.

Please note: If you are an Elite Rugby player, please keep an eye on your emails for information regarding preseason and training for the upcoming year.

Our GCSE Advisory Service will run on Thursday 25th August 2022 and Friday 26th August 2022 from 9:00am - 4:00pm. If you wish to speak to someone to gain advice and guidance about your application, please call: 01491 63 43 21

Online enrolment will open at 10:00am on Thursday 25th August 2022 and will run from 10:00am - 4:30pm across all enrolment days, finishing on Tuesday 30th August 2022 at 4:00pm. Please Note: We will not be enrolling over the weekend days. After this period, the College may not be able to honour your conditional offer. If you cannot enrol online during any of these days, please get in touch with Admissions to arrange an alternative time, by Monday 22nd August 2022.

If you are waiting for a call back from an enquiry from a member of staff regarding your application, last calls will be made before 4:30pm on each enrolment day. Anyone who is still waiting for a call after this time will be transferred to next working day.

Please follow the simple instructions below on how to complete your online enrolment which shall open at 10:00am on Thursday 25th August 2022.

Quick Guide

Detailed Instructions

1. Visit the college website and click here and ENROL NOW. Sign into your enrolment dashboard using the email address and password with which you created your application.
2. Upload a copy of your GCSE certificate (Statement of Results - SOR) in a vertical format. This can be in PDF or JPEG format and must be clear, readable and taken on a flat surface. Please ensure your GCSE English Speaking and Listening/Spoken Language Endorsement result is clear too. The document(s) must include all GCSE grades given, as well as your full name, date of birth, and the school where the grades were achieved.
3. NOTE: If you are a current Henley College student moving from Foundation to a Level 2 programme, or a Level 2 Programme to a Level 3 programme, you will need to take screenshot of your results via the Student Portal and upload these accordingly.
4. If you would like to raise an enquiry in regards to your application, such as transport, bursary, course changes, entry requirements, etc. you can use the link on the Enrolment Dashboard. You will also be able to log back in to this online site to view the response if necessary. If needs be, a member of college staff, will get in touch with you via phone, so please ensure you are contactable. If you do not have any queries, you can skip this stage.
5. Once your grades are submitted, they will be reviewed by a member of our college staff in the relevant curriculum area. Once both you and the college are happy with the enrolment and course choices, you shall receive an email which will ask you to read, confirm and sign The Henley College Learning Agreement.

Video of "How to Enrol"

Step by Step Screenshots

Student Support

Pastoral support is really important at The Henley College. If you need help, reach out and ask for our advice and guidance from our fantastic Student Support Team who can assist both on site and virtually in the following areas:

• 1:1 support, counselling, safe places, weekly support.​
• Students with SEN needs can access 1:1 support, exam access arrangements.​
• Careers advice through our dedicated Careers Advisor who is available to discuss your future careers options with you.

DBS Application for Level 2/3 Health and Social Care Students, T-Level Health, and Level 3 Children's Learning, Play and Development

For T-Level Health, Health and Social Care, and Level 3 Children's Learning, Play and Development course, you will need to complete a successful DBS check; this is a course requirement and the application will need to be completed when you join in September.

Following successful enrolment in August, you will be required to produce three forms of ID and payment details during your first class or during the Spring term as above. Further information can be found here. For Level 2 Health and Social Care you will have 25 hours to demonstrate skills, whilst for the Level 3 you will spend three days a week in college and one day a week on an industry placement. This provides, in total, 315 hours of placement in Year 1 and 100 hours of placement in Year 2.

For Level 3 Children's Learning, Play and Development, your input will be 750 hours over two years . This equates to 3 days in college 2 days in work placement per week.

If you have any questions, please contact Swapna Jare (SJAR@henleycol.ac.uk)

Summer Study

To help prepare you for your programme of study at Henley, there are transition activities available on our Your Future At Henley area of our College website. These are assignments for you to complete over the summer period. If you have any queries regarding the transition activities please contact: marketing@henleycol.ac.uk.

Transport and Bursary

The majority of our students travel to The Henley College every day on public buses and trains as well as coaches subsidised by the College. Please visit the College’s website for details on how to purchase reduced rate tickets on public transport and how to apply for the college-run coaches.

PROPOSED 2022/23 COLLEGE COACH ARRANGEMENTS

Online college coach applications will be available on the College website. Please note that College coach access is offered on a first come, first served basis and is subject to seat availability and sufficient sales to ensure the route's feasibility. As such please order your coach pass as soon as possible to secure your seat and establish the route’s viability.

SEN AND EHCP STUDENTS

Students should apply for travel assistance through their local county council. Official documentation from your local authority indicating that the county council will fund the cost of the college-run coach needs to be submitted before completing an online application. For further information please see here.

FINANCIAL ASSISTANCE

Students requiring financial assistance with their travel costs may be eligible for a bursary. Please visit the College’s website for further information on travel grants, Free School Meals and Vulnerable Bursaries.

Online Induction

All new students will be invited to join our online induction on Friday 9th September 2022. The induction will provide you with key information such as accessing your IT account.

The online event will be run on Microsoft Teams, and your invitation to this will be sent via email once you have enrolled.

New Student Welcome Days

Our New Student Welcome Days will be on Monday 12th September 2022 for Vocational Students and Tuesday 13th September 2022 for A Level Students. You will have the opportunity to meet your tutor group, collect your timetable, tour the site, as well as enjoy our festive afternoon where you can begin to meet new people and classmates.

Further information about the Welcome Day shall be emailed to you in due course.

• Admissions: admissions@henleycol.ac.uk or 01491 57 99 88
• Reception: info@henleycol.ac.uk or 01491 57 99 88
• GSCE Advisory Service line: 01491 63 43 21
• Technical Helpline: 01491 63 40 61

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