HSR 2022 Ágora Bogotá Centro de Convenciones | Bogotá, Colombia | October 31 – November 4

Welcome, JSI HSR Participants! This page provides pertinent information to prepare for your trip to Bogotá. Please bookmark this link as we will regularly update it with new information. Conference POC: Elena Herrera, CHIME

Key Dates

• Tuesday, October 25 (8:00am-10:00am): Center for Health Logistics' satellite session (virtual)
• Monday, October 31-November 1: Pre-workshops (registration required for some)
• Monday, October 31 (8:30an-noon): MOMENTUM satellite session (Level 2, Room B/C)
• Monday, October 31 (4:00pm): JSI internal event (Hilton, 2nd Floor Laguna Room) and dinner (6:00pm and on at Cumbia House de Gaira; transportation will be provided.)
• Tuesday, November 1 (6:30pm-9:00pm): HSR welcome reception (Level 4)
• Wednesday, November 2 (7:00pm-9:00pm): JSI external side event & reception (Hilton Terrace)
• Thursday, November 3, (7:00am-11:00pm): HSR sponsored social night (Level 5)
• Friday, November 4: Closing plenary (Level 5, Room QR)

To-Do Prior to Departure

• Complete and submit the Colombia immigration form 72 hours before departure. The form can be found here
• A COVID-19 vaccination certificate showing that you are fully vaccinated at least 14 days before departure; or- a negative COVID-19 PCR test result issued at most 72 hours before departure; or- a negative COVID-19 antigen test result issued at most 48 hours before departure is required to enter Colombia.

Arrival & Transportation

• You will need to show proof of accommodation - please use this booking confirmation list.
• Please make sure to exchange dollars to Colombian Pesos at the arrival airport since cash will be required to pay the taxi you take to/from the airport. You may also use an ATM to withdraw cash that will have associated transaction fees.
• Luggage carts are available at the airport for $2 each. Porters are also available to help with your luggage for an additional fee.
• The cost of a taxi ride will be around 30,000-40,000 pesos (around USD 7-9 ) from the airport to the hotel. The taxis use meters, so the actual cost will depend on the distance and time of the ride.
• UBER is available in Bogota but not to/from airport.

Visas

Participants should plan to make their own visa and flight arrangements. Please note, the purpose of travel is 'tourism/event participation' and the type of visa is 'visitor.' The HSR website also provides some guidance. *UPDATE: Colombia's visa portal will be shutdown from September 30 – October 22, 2022. Foreign nationals will not be able to submit a new or renewal visa application for processing during this period. Additionally, adjudication on already submitted applications will not be available until the system is back online. Please note that in-person visa applications are still being accepted at Colombian embassies or consulates during this period

Lodging

Your rooms have been reserved and confirmed at the Hilton Bogota Corferias. Here is the booking confirmation list, which you will need to have with you upon arrival at the airport to show proof of accommodation. Check in time: 3:00pm. Check out time: 12:00pm. Please note the following if you require early check in and late checkouts:

• Early Check In before 9 AM: Charge of 100% of the daily rate
• Early Check In between 9AM and 12M: Charge of 50% of the rate
• Early Check In from 12M: Free of charge and subject to availability
• Check Out between 12M and 2PM: Free of charge and subject to availability
• Check Out between 2PM and 5PM: Charge of 50% of the rate
• Check Out after 5PM: Charge of 100% of the rate.
• Check in time: 3:00pm. Check out time: 12:00pm.
• Cancellation policy- cancellation received 24 hrs or less before check in date will be charged the total stay amount.
• Extra fee for additional persons: $20
• Amenities include: Breakfast buffet served at the restaurant of the hotel and WiFi .

In order to maximize our presence at the conference, we want to ensure that all of our materials are cohesive, polished, and tied to the JSI brand. Please use this poster template. We will be conducting a JSI review of all conference presentation materials (posters, slides, etc.).

JSI Review Process

1. Participants should work with their own team's KM & review process before they submit items to the JSI review. All materials should be uploaded to this folder no later than October 3rd (if you plan to use Integra for printing)/ October 10.
2. All submitted material will be proofread by Julie Ray and edits, if any, will be sent back to the team for reconciliation.
3. Finalized material will be sent to Emma Noyes for final formatting. If you have any specific marking requirements (e.g. no co-branding, JSI logo only, etc.), please make a note, otherwise we will plan to co-brand with the JSI logo.

Download JSI Poster Template | | Download Slide Template

NOTE: Please make sure to either download the file or save as a copy! Please be sure to note the comments/prompts in the template. If your project requires a certain color palette/font, please make a note and we will incorporate it in the final format.

Poster Specs

• Printed poster must be no larger than 120 cm long x 90 cm wide (portrait orientation). There is no set format, and you can include a QR code to share more detailed information.
• Note your abstract ID as it will locate your poster panel.
• If you wish to print your poster in Colombia, it can be arranged for a cost of USD $25 + tax. Please email and connect with Camila Duque from Integra (duque_camila@integrapyl.com) directly to have this arranged. Payments for printing will need to be made directly to Integra. The deadline to request for printing is October 6, 2022.
• Post your poster before 10:30am on Wednesday and remove before your departure.

For questions on the review process, please contact Suzanne Slattery

Booth Shifts

JSI will have a booth (#20) at the conference in the exhibitor space (4th floor). We need all hands on deck to help run the booth, answer questions, etc. Please sign up for a shift or two (the more the merrier!) for the week.

Materials to Share

If you have any project info/handouts/materials that you would like to share at the conference please drop them here by October 24th. We will be going paperless this year and uploading all materials to a webpage, accessible by a QR code.

Invite Guests to the External Event & Reception

If you have partners/funders/colleagues who are attending HSR and should be invited to the JSI external event, please feel free to share this postcard and send the link: https://bit.ly/JSISideEvent to the invitation.

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