Before we jump in, we want to pause and thank you. Thank you for showing up in the lives of hurting teenagers with the HOPE of the Gospel. Thank you for sharing the LOVE of Jesus with them as you build friendships. Thank you for continuing to pursue them in the middle of chaos. The work is certainly not easy, but it is so important. We pray that your time at LoneHollow Ranch will be a breath of fresh air and will provide your YoungLives friends the opportunity to experience adventure, laugh, and hear about the greatest Story ever told.
There is a lot of information. However, we have worked hard to ensure that unnecessary information or to-dos have been left out. Hopefully, everything included here will keep you informed and make it as easy as possible to get to LoneHollow Ranch this year.
If you have any questions whatsoever, please do not hesitate to reach out.
WELCOME
We are so glad you and your friends will be joining us for camp this summer! THANK YOU for the countless hours you have spent chasing after, loving, and speaking the truth to friends in your town.
This YoungLives Trip Leader Guide was created as a "one-stop-shop" for your camp trip. As we get closer to summer, we will continue to update this guide; please bookmark this link and refer back to it frequently.
If you have any questions at all, please do not hesitate to contact Jessica Dunn: 830-966-6600 ext. 103
PRIOR TO ARRIVAL
Safety at camp starts when getting on the bus. Please help us ensure every guest coming to LoneHollow Ranch:
- Has not been diagnosed with COVID-19 within the past 10-days;
- Has not exhibited symptoms within the past 10-days;
- Has not had contact with a person that has or is suspected to have COVID-19 within the past 10-days;
- Can pass a health screening before loading on the bus;
Please print the below Health Screening for YoungLives and have it ready upon arrival.
ARRIVAL / DEPARTURE
YLVS Arrival
Camper Arrival: 1:00 PM - 3:00 PM CST. Please call LoneHollow Ranch Office by 10:00 AM CST to give your ETA and hear about the final arrival reminders.
YLVS Departure
Camper Departure: 1:00 PM CST, directly after club. Please schedule your departure bus to arrive at 12:00 PM CST.
PACKING LIST
Linens
Sheet packs, including towels, pillows, and blankets will be provided.
Other Items
Please refer to the link below for a full packing list that can be shared with campers and parents.
Letters from the Assignment Team
Night 1: Glow Dance Party—You don't need to bring anything, but wearing a white shirt looks cool under the black light.
Night 2: Campers/Leaders - Team uniform/cabin unity costume.
Night 3: Birthday Party - Campers/Leaders/Babies wear trip shirts and dollar store birthday hats.
Night 4: Western Fiesta Theme Night
DATES & TASKS
10-Day Report
The 10-Day Report is due 10-days prior to your arrival by 12:00 PM (Noon) CST.
48-Hour Report
All participants (campers and leaders) of your camp trip must be registered in YLCC, and housing must be complete 2-days prior to your arrival by 12:00 PM (Noon) CST. Once everyone is registered, and housing is complete, submit your 48-Hour Report.
Day 1 Call-In
The Day 1 Call-In is a phone call to LoneHollow Ranch (830-966-6600) on Day 1 by 10:00 AM CST. No form is required.
Be prepared to provide the following information: ETA, final number breakdown, and any changes.
You will call one more time an hour before your arrival to schedule a specific arrival time.
Want to know the exact date for when the above tasks are due?
HEALTH FORMS & TRANSPORTATION FORMS
Health & Consent Form (YL-6007)
- Please ensure your campers and leaders have a completed health form prior to your arrival at camp.
- Though online health forms are preferred, the most up-to-date paper version can be used.
- Older versions of the paper health form will not be accepted.
OTHER ITEMS
Leader Orientation
Prior to your arrival at camp, please have your leaders complete the Summer Camp Leader Orientation via Young Life Access.
Electronics
Please collect all personal electronics (cellphones, cellular-enabled watches, iPads, laptops, DVD players, etc.) prior to your arrival. Place in individual Ziploc bags and label with the camper's name and area number. Each area needs to provide their own storage bin for the collected electronics that is clearly labeled with the area name and number. The bins with electronics will be collected upon arrival and stored until your departure.
Medications
Please collect all prescription medication prior to your arrival. Place in individual Ziploc bags and label with the camper's name and area number. All medications must be in their original prescription container with the label. These will be collected upon arrival and stored in the infirmary to be dispensed by our Medical Team. We will collect all medications except birth control, epi-pens, and inhalers. Minors should not bring Over the Counter medication to camp, camp is prepared to distribute over the counter medications when needed.
Early Departures
If a camper needs to leave separate from the rest of your area, a completed Permission to Leave Camp Early form (YL-1853) must be turned in to the office before the camper can leave camp.
REquired documents
All of the following documents are required to be completed prior to your arrival at LoneHolow Ranch. You will notice below that 2 of them are only for certain instances and thus are not required if you don't have a relevant camper. You can find additional support on completing these below in the "Helpful Resources" section.
- Completed Arrival Form from YLCC for Leaders/Moms/Kids - (including campers, leaders, housing, leader orientation, & health form status)
- Completed Arrival Form from YLCC for Childcare - (including housing & health form status)
- Health, Consent, and Release Form (for Every Camper/Leader/Child/Childcare - YL6007)
- Health, Consent, and Release Form (for Every Camper/Leader/Child/Childcare - YL6007) - Spanish
- Leader Screenings (Faith & Conduct/Criminal Background Checks should be up-to-date/not expired)
- Summer Camp Leader Orientation (must be complete before arrival at camp)
- YoungLives Camp Child Information Sheet - (must be completed before arrival at camp) - English
- YoungLives Camp Child Information Sheet - (must be completed before arrival at camp) - Spanish
- YoungLives Camper Age Exception Application (if applicable)
- YoungLives Pre-Camp Health Screening Form (if not using the electronic form in "Prior to Arrival" section)
- Permission for Camper to Leave Early (if you have someone that needs to leave earlier)
HELPFUL RESOURCES
- YL Connect Camp User Guide
- YL Connect Camp Helpful Hints - YoungLives
- Summer Camp Medication Requirements
- Camp Reservation System
- Online Health Form Instructions (for Parents)
- YLVS Pre-Camp Health Screening (please print & have ready upon arrival)
- Managing Online Health Forms (for Trip Leaders)
- Charter Bus Agreement (recommended)
- Electronics
- Driving Directions to LHR
- Young Life Travel Guidance
- Lost & Found Form
- Trip Leader Call Agenda
- LHR Hype Video
CHILDCARE INFORMATION
Meredith Emerick will be the Childcare Administrator for YLVS at LoneHollow Ranch. Please direct additional childcare questions to her at lhr.younglives@gmail.com.
Childcare Arrival
Childcare Arrival: 2:00 PM - 4:00 PM CST.
Childcare Departure
Childcare Departure: 2:00 PM CST, directly after club. Please schedule your departure bus to arrive at 1:00 PM CST.
- Childcare Ratio: For every 5 campers/leaders, the area is responsible for bringing 1 childcare person.
- Childcare Registration has two steps. The first step is to go to the link below and you will find a link to the Childcare Application. The second step, Register your Childcare through your YLCC Childcare Trip
- YoungLives Website - this will take you to the National YoungLives site and give you information as well as the Childcare Application link
FAQ'S
Pregnant Campers
The following information is true of any pregnant camper:
- They cannot be pregnant with multiples (twins, triplets, etc.)
- They cannot have a high-risk pregnancy (bleeding, preeclampsia, high blood pressure, etc.)
- They cannot be past 34 weeks
- They must have a doctor's signature on their health form.
ACTIVITIES FOR PREGNANT CAMPERS:
Per the National Young Life Policy, campers who are pregnant CAN NOT participate in the following activities:
- Waterslides
- Obstacle Course
- Dodgeball/Volleyball
- Zipline
Per the National Young Life Policy, campers that are pregnant CAN participate in:
- Waterfront
- Gameroom
- Inflatable on the lake
- Soccer field
- Frisbee Golf
- Archery Tag
- Cabin Hike
- Octoball
- Wiffle Ball
QUESTIONS?
We are so grateful for ALL you are doing to bring kids to the foot of the Cross this summer.
If you have any questions or need anything at all, please contact Jessica Dunn: jdunn@lhr.younglife.org ; 830-966-6600 ext. 103