It's Web (and expense) Time!

Welcome to your newly redesigned Web Time newsletter. This will now be your one stop shop for all updates regarding Web Time and Expense. We will be working with Web Time Implementation and Development to bring you the need to know, good to know and fun to know facts and updates regarding Time, Labor and Expense.

On this main page you can expect to see the following sections:

• Updates from the Product Team - a catch up with the team behind the scenes, including but not limited to: who they are, how they operate and what they are working on.
• Recent Tickets & Trends - focus on the tickets and trends we are seeing regarding Time and Expense from Desk.com and Clarizen and updates on the OPSP Top 5 items
• Recent Fixes - focus on recent patches and releases
• New Releases - focus on newly released features and updates
• Coming Soon - highlights on updates and new product features on the roadmap
• Tips & Tricks - training tips and tricks with the help of our Web Time Implementation Trainer
• Team News - updates from Web Time Implementation Team and our Support Partners

Updates from the Product Team

Time, Labor and Expense Biweekly Demos

Have you ever wondered what features or initiatives the product team was working on? Did you know that every product team presents a biweekly demo to show off what they have been working?

Web Time and Expense had their latest demo check-in on July 15th. Check out the link below to see some of the team and learn more about what they have been working on!

Expense Update: Receipt Capture now available on the Mobile App

Thanks to our friends in Mobile, the company 2000 app now lets you upload pictures to your receipt gallery!

Pro Tip - Take pictures of your receipts so they are in your camera roll, then upload them using the app. When you use the app, it lets you take a new pic or upload from the camera roll. There shouldn't be any issues taking pics in app and uploading them, but you are the alpha users of this feature, so... practice safe receipt uploading!

Thanks again to Briab Ellis, Shawn Jackson, Jason Palmisano and the entire mobile team!

Recent Tickets & Trends

OPSP Web Time and NRE - Top 5: Items In Progress

• Acroprint Clocks - cost center data not uploading if it contains 3+ cost center tiers (OPSP-1145): Currently being researched
• NRE - Time cards stuck in processing (OPSP-899): Some initial causes have been identified and were deployed with the patch this week. The remaining items are being completed and tentatively scheduled for our next patch
• NRE - Using 'Edit Details' to change date for non-work pay types duplicates entry (OPSP-1021): Currently being researched
• Unable to punch via web from an approved IP address (OPSP-1051): Appears this may be related to users on VPN, please see the below wiki for more details

Enhancement Request: Current Short Term Initiatives

• Preparing for Payroll Notifications - taken directly from client feedback surrounding our preparing for payroll workflow
• Scheduling - re-imagination of our scheduler and schedule templates

Recent Fixes

Web Time Patch 7.20.16

On the night of July 20th, we had another successful Web Time patch released to production. This Patch included 8 items from our OPSP Top 5 Web Time and New Rules Engine lists; positively impacting 122 reported clients, with just over $9.8 million in total annual revenue. We also have 1 new features that will be released to our clients as of Friday (7.22.16), that had been requested by over 100 of our current clients, totaling just over $7.8 million in annual revenue, and 7 completed page rewrites to finalize the UI Refresh initiative (release timing to be determined).

New Release

Time Off Requests on Web Kiosk: Available as of 7.21.16

Employees will now be able to submit time off requests through our Web Kiosk. As of this Friday, clients have an option to enable Time Off Requests in the set up options for the Web Kiosk. Also new with this feature, is the ability to restrict when these requests will be available. To help prevent lines at the kiosks, clients are able to identify availability time frames to help ensure the line continues to move during their busy hours. They are also able to identify which kiosks these requests will be available at, this setup is on a per kiosk basis. To learn more about this feature and its setup, please see the link below.

Coming Soon

UI Updates: Timing to be determined

Feature Access Template

Time Sheet Audit Trail

Holidays

Employee Info

Global Configuration Settings

Look for these pages coming soon!

Tips & Tricks

Date Range: Payroll Policy Duration

Has there ever been a time that a client was missing hours on the time card approval page? Was there every a time a client called in because the report time frames were not what was expected? Did you ever have to help answer a question for a client regarding a discrepancy between the time card approvals page and the closing summary?

Throughout Web Time, there is a Payroll Policy Duration date filter.

• What this does: This populates a date range based on the selected policy's frequency, allowing users to navigate through previous, current and future pay periods.
• What this does not do: This does not filter employees but rather only updates the date range selection. (To filter employees please use the 'Filter' option, seen in blue on the screen shot below)
• Where this can be found: Time Card Approvals, Reports, Time sheet Audit trail, Terminal File Import Log.
• When can this be confusing: If a client has more than one payroll frequency, they have be careful they are selecting the appropriate option for the employees within view and the appropriate employees for the selected date range option.
• Override Option: 'Use Date Range' allows the users to manually select a date range

Team News

Take a moment to catch up with the Web Time Implementation Team!

And our Support Partners!